How do I add an image to my signature?

Adding an Image into Your Signature in OWA

Important notes before you begin:

  1. It’s important to understand the difference between Plaint Text vs. HTML signatures. A Plain Text signature, as the name implies, is one that will only be able to process text. That means that there can be no images or special formatting. An HTML signature does have all of those features as well as the ability to add images.
  2. When an email recipient replies to a message, their style of formatting is automatically applied to the message. This means that even if you have your signatures always set to HTML and have included images, when they reply to that message; it will automatically be converted to Plain Text if the replier has their signature set as such. If this happens, the image in your signature may be screwed up or missing altogether. Because many users have their settings to use Plain Text signatures, it is likely that you will see your signature displayed incorrectly from time to time when they reply. The decision on whether or not to use a Plain Text or HTML signature does carry some consequences to it and should be evaluated by the user.


  1. Find the image you would like to use in your signature.
  2. Upload that image to a public image-hosting site such as,, or ( in this specific example)
  3. Right-click the image and select "Copy Image"

  4. Open your Exchange Webmail (OWA), click the gear icon in the upper right-hand corner then choose "Options" from the list.

  5. In the "Mail" section there will be a "Layout" subsection. Click on "Email Signature".
  6. Right-click in the field and select "Paste".

  7. Your image will appear in the signature editor. From there, you can make any other additional modifications/formatting that you want.
  8. Once you have your signature looking the way you want it to, check the box for "Automatically include my signature on messages I send" if it is not already.

  9. Select "Save" at the top of the page.

  10. You’re done! Try sending a new message and see if your signature looks the way you want it.
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